Open call now until 17 May for arranging seminars!

We are happy to announce that from now on any organisation or key stakeholder is able to apply for staging a seminar as part of the official programme. Last date for applying to stage a seminar is 17 May 2016.
Guidelines for staging a seminar at 7th Strategy Forum for the Baltic Sea Region
Updated 21 March 2016

Guidelines for staging a seminar at 7th Strategy Forum for the Baltic Sea Region - Updated 21 March 2016

The overall theme of the 7th Strategy Forum of the EU Strategy for the Baltic Sea Region (EUSBSR) is the future of the Baltic Sea Region and how to achieve a common vision for 2030.

A new arrangement for this year is a number of seminars and workshops running in parallel. Here, participants can choose what to attend and thus create a personalised conference programme.

Do you want to:

  • bring together partners involved in your area and aspects of the EUSBSR, including partners from neighbouring countries?
  • review and discuss the progress of your specific topic within the EUSBSR and make recommendations on implementation?
  • ensure visibility and results in your area of interest within the EUSBSR and strengthen cooperation in the region?
  • stimulate thematic discussions?

Then take this opportunity that the 7th Strategy Forum of the EU Strategy for the Baltic Sea Region offers and arrange a seminar. Think about the visions and future goals that you and your organisation want to achieve: what kind of input and output from the Strategy Forum do you need to make this come true in 2030?


Submission of proposal for seminars
Any organisation or key stakeholder may apply to stage seminars at the 7th Strategy Forum of the EUSBSR in Stockholm, 8-9 November 2016, if they fulfil certain criteria and the content of the seminar matches the themes of the programme. The 7th Strategy Forum of the EUSBSR will include three categories of seminar. All applications for seminars will be assessed by the Programming Committee.

Please send your seminar application to Petra Gråberg at the Swedish Institute at strategyforum@si.se no later than 17 May.


Time schedule
Proposals for seminars may be submitted from March to 17 May 2016. Updated information will be presented at the official website of the forum:
www.balticsea-region.eu/forum2016

After submitting your proposal, it will be assessed by the Programming Committee of the 7th Strategy Forum of the EUSBSR, based on the criteria and on our capacity (time and space) to include the proposal in the programme. The organisers of the 7th Strategy Forum of the EUSBSR (i.e. the Swedish Government Offices, the Swedish Agency for Economic and Regional Growth, the Swedish Institute and the Nordic Council of Ministers) may propose or request changes in the content, the length of the session or format if deemed necessary. The final decision will be made by the Programming Committee and will be communicated by e-mail from the organisers.


Stakeholders
The Programming Committee will strive for a gender balance: a balance between women and men as speakers, moderators and panellists, and a balance in geographic representation in the selection of organisers. Priority will be given to key stakeholders of the EUSBSR. Key stakeholders in this respect are mainly the European Commission, EUSBSR National Coordinators, Policy Area Coordinators, and Horizontal Action Coordinators – but can also be Flagship project leaders, PA/HA Focal Points, EUSBSR relevant financial institutions or other EUSBSR relevant institutions.

The Programming Committee will also strive for a balance between the sub-objectives under the three objectives: Save the Sea, Connect the Region and Increase Prosperity in the Baltic Sea Region.

The aim of the conference is to encourage a high degree of involvement from all the stakeholders in the Baltic Sea Region and to stimulate interactive dialogue and discussions amongst the participants. We therefore recommend a combination of seminar followed by a workshop to actively involve the audience.

Category Political Seminar
Timeframe: 30-90 minutes
The event covers a political topic or forum-relevant topic and is arranged as a dialogue, debate or discussion (often in the form of a moderator, one or more speakers and/or a panel).

Category Workshop
Timeframe: 30-60 minutes.
The event covers a political topic or forum-relevant topic and is arranged as an interactive dialogue actively involving the audience (usually following a seminar setting the topic for discussion).

Category Hot Seat/ Interview Seminar
Timeframe: 30-45 minutes
The event covers a political topic or forum-relevant topic through interviews with one or several decision-makers or key stakeholders (in the form of a more personal interview).

Criteria for all seminars

  • Seminar is open to all participants.
  • Seminar specifically addresses one or more sub-objectives of the EUSBSR.
  • Seminar programme clearly supports the thematic focus of the 7th Strategy Forum of the EUSBSR. The overall theme is the future of the Baltic Sea Region and how to achieve a common vision for 2030.
  • Content of the seminar must be based on clear added value of macro regional cooperation for the Baltic Sea Region (i.e. show how cooperation across borders is a necessity for achieving a common sustainable prosperous future for the region).
  • Organisers should, in one sentence, present a clear description of the expected outcome of the event.


Seminars will be given priority if they

  • cover a currently highlighted political topic.
  • have high political relevance and political participation.
  • provide clear political guidelines.
  • cover cross-cutting issues.
  • facilitate dialogue between different political levels (EU-national-regional/local).
  • provide a spectrum of opinions, new ideas, and new thinking.
  • include a diversity of speakers (e.g. political, private, business, NGO, academic, younger generation, etc.).
  • introduce a youth perspective (e.g. how will the timeframe of the vision for 2030 affect the youth of today).
  • cover gender issues and/or strive for gender balance (e.g. take gender aspects of the topic into consideration and/or strive for balance between women and men as speakers, panellists, moderator).